6 Steps to Building Your Pandemic Plan

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Preparedness is vital to reducing the impact of an influenza pandemic on your business or organization. Here are some things your organization can do before you begin to plan:

Consider contacting your local government, Chamber of Commerce or Business/Volunteer Association about pandemic planning discussions in the community
Find out who is responsible for emergency preparedness in your community
Look into whether there are opportunities for your organization to get involved in pre-emergency discussions
Consider services that your organization could offer in the response to pandemic beyond your core functions
Nonprofit organizations might consider working with their funders or Associations to see what pandemic planning activities they have underway.

Pre- emergency discussions could help assess ways your organization might be able to respond to the needs of the community in the event of a pandemic.

Determine Responsibility for Developing a Pandemic Plan

Who is in charge of developing your pandemic plan?

First Name

Last Name

Are there other people who should be involved in the planning process - manager, team leaders, employees, volunteers, members of the Board of Directors, union representatives?

First Name

Last Name

Phone

First Name

Last Name

Phone

Add Another

Who will approve the plan?

First Name

Last Name

Tips/Things to Consider When Selecting Plan Leaders

Choose an individual or a team leader and team members
Choose employees and key volunteers who have a good grasp of general business processes across the organization
Who needs to provide input/feedback? e.g. Managers/supervisors, employees, volunteers, union representatives, individuals considered at high risk, key customers, clients and Board of Directors
Make sure to engage employees and volunteers
To test your plan, conduct a focused discussion with key employees and volunteers, to find out if your plan has gaps or problems

Decision Making During a Pandemic

Who will be the decision maker(s) during a pandemic?

First Name

Last Name

Who will be the back up decision maker?

First Name

Last Name

Are there other people who will be part of the decision making process?

First Name

Last Name

Phone

First Name

Last Name

Phone

Add Another

Tips/Things to Consider

Decision Making

Will it be a single decision maker or a decision maker supported by a team such as a group of managers?
Who are their backups?
Get the home contact information (home phone, cell-phone, home e-mail) and business contact information if not already easily available. See the templates at http://www.businessfluplan.ca/tools-and-resources
Use existing structure and decision making processes as under normal circumstances

Who will monitor public health or other government directives?

First Name

Last Name

Tips/Things to Consider

Public Health News

Do you have www.fightflu.ca bookmarked on your computer as a source of reliable health information?

Reliable sources of health and pandemic information

Where is the pandemic plan information filed, electronic and/or hard copy?

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